Work Experiences

• managing reservations, calendars, communications with customers, check-in and check-out processes

• managing maintenance and repairs of the properties, negotiating contracts with vendors and contractors

• budgeting properties according to seasons and holidays

• preparing rental and lease agreements

• marketing and advertising, including social media

• organizing all documentation maintaining updated filing system in place

• organizing and implementing promotional events 

• full office set-up, including all administrative tasks and personal assistance to General Manager and Chief Financial Officer

• implemented online management and filing systems by introducing CPR and other project management software

• developed and implemented new administrative systems, establish office rules and polices, maintaining office supplies, etc.

• negotiating contracts with vendors, contractors and other service providers, including terms and service agreements, obtaining quotes and controlling quality of provided services

• organizing weekly, monthly and meetings, as well as full preparation of special annual events, such as International Energy Week in London (catering, transportation, calendar planning, entertainment)

• full travel management for staff (ticketing, transfers, accommodation, meeting coordination, insurances)

• record office expenditure and manage yearly budget for administrative needs

• continuously supporting team of 25 people, including basic HR maintenance

• organized layout for 250 sq m office and maintained supplies of stationery and equipment

• expertise in review and updating health and safety policies and ensuring they're observed

• being as point of contact between contractors, suppliers, management and HQ abroad 

• Providing full administrative support to the Head of Office in the management of day to day operations, including workload and activity planning for the team (8 people in each office)

• Organizing workshops, community meetings, regular and ad-hoc meetings, teleconferences and other meetings as required, with internal and external participants, including editing of relevant documentation for meetings and arranging logistics (e.g. booking meeting rooms, distribution of documents, etc.)

• Assisting office staff with drafting, editing, formatting, distribution, filing and publication of documents (e.g. guidelines, recommendations, reports etc.) and preparation of presentations and other documents for internal and/or external use

• Acting as administrative contact point for colleagues across the Agency regarding queries on products covered by the office  

• Providing full administrative support to the Head of Office in the management of day to day operations, including workload and activity planning for the team (8 people in each office)

• Organizing workshops, community meetings, regular and ad-hoc meetings, teleconferences and other meetings as required, with internal and external participants, including editing of relevant documentation for meetings and arranging logistics (e.g. booking meeting rooms, distribution of documents, etc.)

• Assisting office staff with drafting, editing, formatting, distribution, filing and publication of documents (e.g. guidelines, recommendations, reports etc.) and preparation of presentations and other documents for internal and/or external use

• Acting as administrative contact point for colleagues across the Agency regarding queries on products covered by the office  

• Extensive diary and travel management, including domestic and international travel and detailed itineraries across multiple time zones. 

• File maintenance and preparing business correspondence

• Organizing meetings including booking venues, ordering refreshments 

• Dealing with frequent queries from staff and clients 

• Drafting a wide range of documentation to external stakeholders

• Performing research duties as and when required by the team 

• Providing full administrative support to the team of Technip Project Management Consultancy

• Coordinating, scheduling and arranging meeting and travel calendars, including business and social events

• Performing data-entry, documentation, printing and filling duties

• Assisting on any ad-hoc tasks as required by the team

• Coordinating office activities and internal events

• Organizing meetings and conferences for both departments

• Arranging travel and accommodation for Commercial Team (5 people) and License Team (8 people)

• Attending delegation for Eastern Europe region to Uzbekistan for Oil and Gas Conference in 2012 and 2013

• Managing diaries as well as handling correspondence and incoming calls 

• Keeping relevant Databases up to date and processing various Licenses related documents 

• Dealing with client queries (face-to-face / phone / email) 

• Organizing meetings and conferences for both departments

• Arranging travel and accommodation for Commercial Team (5 people) and License Team (8 people)

• Attending delegation for Eastern Europe region to Uzbekistan for Oil and Gas Conference in 2012 and 2013

• Managing diaries as well as handling correspondence and incoming calls 

• Keeping relevant Databases up to date and processing various Licenses related documents 

• Dealing with client queries (face-to-face / phone / email) 

Credit Service & Co SpA, Italy (Financial Consultancy)

Hotels Mimosa 

Engineering Ingegneria Informatica (IT Services and IT Consulting)

National Scout Association of Moldova 

  The Hotel "Labour Institute" 

Center for Young Journalist from Moldova 

  Boy Scouts of America, Hohn Scout Reservation 

Center of Information, Education and Social Analyze CAPTES  

Youth Newspaper "Asta DA"